Forms and Handouts for Power Sweeping Contractors
The following are the forms currently on the WSA website. If you would like to have a particular type of form added, please use this email contact link to let us know.
Note: When you click on a PDF file link, you will end up at the page where the link is located. You still need to click on the SMALL file name, which is typically located under the larger page name.Third Party Vendors: Cautions and Analysis
This is a 5-page PDF file that covers the many ‘generalities’ WSA recommends that contractors evaluate when considering the price at which third party work should be bid — or when deciding whether or not to even bid on a project. Get the pdf: Third Party Vendor Cautions and Analysis.
Accident Scene Recommendations for Drivers
This is a handout designed to be printed out by you and put into the glovebox of each of your vehicles. Make sure your drivers all understand that if they get into an accident to follow the information on this handout. Get the pdf: Scene of Accident Action Reminders Card.Reasons to Use WSA Member Contractors
This is the handout you received in your initial Membership Packet. It outlines a number of reasons why a property manager is provided extra value when they choose a WSA member company. Get the pdf: WSAMemberAdvantages.
Podcast Showing Value of WSA to Contractors and Prospects
This is the podcast developed by using Google’s LM Notebook to make it. This link is to the YouTube location of the @10-minute podcast.
Customer Quality Survey
Here’s a Word document that provides a template for a survey letter to send to your customers to see how they rate your service quality. Word document may be modified to suit. Note: Requires the typeface ‘Zapf Dingbats’ to properly display the check boxes on survey form. Download the Word document here.
Example Letter of Introduction to Prospects
This letter was done in Word. It is an example of what you might say in a letter of introduction to prospects in your area. Download the Word document here.Sample Employee Handbook Template
This Employee Handbook template is done in Word. You will need to go through it to modify the information to suit your company. Remember you can do global search-and-replace to change terms in the template like [Company] to the name of your sweeping company. The file has been ‘zipped’ for download; once the file has downloaded to your computer, if it doesn’t happen automatically then double-click on the file name to unzip and open. Get the file.Sample Quality Assurance Document Template
This Quality Assurance template is done in Word. You will need to go through it to modify the information to suit your company. Remember you can do global search-and-replace to change terms in the template like [Random Sweeping Company] and [RSS] to the name of your sweeping company. Note: If you need the file in another format just let us know. Get the file.Sample Driver/Sweeper Inspection Sheet Template #1
This Driver Inspection Sheet template is provided in PDF format. It is designed to be a template you can use in order to modify the information to suit your company. This form is also a component of the Sample Quality Assurance Document referenced above. Get the file.Sample Driver/Sweeper Inspection Sheet Template #2
This Driver Inspection Sheet template is provided in both Word and PDF formats. If you like it the way it is, use the PDF file. Otherwise, download the Word version and modify to suit. For the PDF file use this link. For the Word file use this link.Sample Property Inspection Template
This Property Inspection template is provided as an Excel file. It is designed to be a template you can use in order to modify the information to suit your company. This form provides a number of categories of inspection topics you can use when inspecting a client property. Get the file.Incident Investigation Checklist and Instructions
Want to do a better job in your incident or accident investigations? Here are two forms in PDF format that will help. One is a checklist that will assist you in investigating an accident or related incident; get the file. When you need to conduct this type of investigation, we also suggest you download the companion document, How to Investigate an Accident. In addition, we offer another Vehicle Incident Report Form in Word so you can modify it to suit. We also suggest you keep in the glovebox of all company vehicles this card with specific instructions about what to do/not do at the scene of an accident.Sample Conduct & Working Environment Policy Template
This template is done in Word. You will need to go through it to modify the information to suit your company. The file has been ‘zipped’ for download; once the file has downloaded to your computer, double-click on the file name to unzip and open. Get the file.Simple Contract/Agreement for Performing Services
This template is done in Word. You will need to go through it to modify the information to suit your company. The file is a simple contract done by an attorney for a WSA Member, who donated the information to allow it to be shared. The file has been ‘zipped’ for download; once the file has downloaded to your computer, double-click on the file name to unzip and open. Note that we cannot certify that this wording is applicable in all 50 states. Get the file.Sample Proposal for Parking Lot Sweeping Services
This template is done in Word. You will need to go through it to modify the information to suit your company. This may also be adapted as a proposal for other services. The file has been ‘zipped’ for download; once the file has downloaded to your computer, double-click on the file name to unzip and open. Note that we cannot certify that this wording is applicable in all 50 states. Get the file.Daily Vehicle Maintenance Checklist
This checklist is from information provided by John Dolce, noted fleet management professional. It lists 11 items for a shop manager to consider each day in order to maximize shop productivity and minimize disruption for vehicle users. View the pdf file.
Secrets to Handling Noise Complaints
Here’s a pdf file that provides an overview of what to do to minimize the impact noise issues make on your sweeper operation. For more on how to handle noise situations, please look at our ‘Noise Issues’ section at WSA. Access the pdf file.
WSA’s Ethics Program Handout for Prospects/Customers
This pdf file provides the WSA Ethics Statement in a format usable for providing to prospects and customers. The intent is to provide a handout that shows the ethics required for WSA membership. This potentially will spur the recipient to find out whether or not their current contractor is willing to sign that they comply with all of the various requirements. Access the pdf file for including in an email or, alternatively, access the pdf file for an 8.5 x 11 printable handout
Martin Luther King, Jr. Quote Certificate Suitable for Framing
The famous sweeping quote by Dr. Martin Luther King, Jr. on April 9, 1967 has become a hallmark of the power sweeping industry. We offer a a print-ready version of the certificate in PDF format, with a certificate background. Perfect as a framed item for your office walls as a reminder to your team to always do their very best. To hear Dr. King’s speech, here’s a link to a YouTube channel with that portion of the MLK speech. Access the pdf file.
WSA’s Ethics Program Certificate Suitable for Framing
Want to let everyone in your office know that you run your business according to WSA’s Code of Ethics? This pdf file provides the WSA Ethics Statement in a certificate format suitable for framing. Access the pdf file.
Alternatively, want to include it in your email to show prospects and/or customers the Ethics Program you subscribe to through WSA? Here’s the same file at web resolution (72dpi) and reduced in width so it looks good attached to an an email. You can either attach the PDF to an email or link to the location of the file. (To download the PDF instead of just looking at it, use the right side button of your mouse and choose ‘Save Image As’:) Access the pdf file.
Maximizing Employee Retention
Are you doing everything possible to hire and then retain good employeees? Here’s a pdf file that’s filled with reminders. Access the pdf file. (Also be sure to look at all the information in our ‘Employees’ section at WSA.)
Global Positioning Systems: An Overview
Here’s a pdf file that provides an outline of what GPS systems are and how they can benefit a sweeping contractor. Access the pdf file.
Marketing Tips You Can Take to the Bank
A wide variety of ideas and actions comprise a total company marketing plan. Here’s a pdf with a list of reminders of how your company can rise to the top of the marketing ladder. Access the pdf file. (Also be sure to look at all the information here at the WSA website in the ‘Selling Your Services’ section.)
Power Sweeping Preserves Pavement
This handout provides info about how and why power sweeping is a crucial maintenance practice that significantly extends the lifespan of pavement surfaces. The information is posted as a Word file at this link or more in handout form when you Get the Word file.The Value of Sweeping for Preservation of Sealcoating and Line Striping
Quality pavement sweeping is of extreme importance both prior to and after sealcoating the pavement’s surface. This handout discusses that value and is suitable for providing to prospects and customers. The information is posted on the WSA website in article form at this link or Access the PDF file.The Importance of Sweeping Streets and Highways
This list is a good reminder for yourself, and a great handout for your municipal-type customers and prospects, including HOAs. Access the PDF file.The Role of Parking Lot and Street Sweepers in Enhancing Safety
This list is a good reminder for yourself, and a great handout for your municipal-type customers and prospects, including HOAs. Access the PDF file.The Importance of Keeping Business Parking Areas Clean
This list is also a good reminder for yourself, and a great handout for your customers and prospects. Access the PDF file.
What Customers Should Find Out About Their Sweeping Contractors
All parking area contractors should be doing these things. Are you? Are your competitors? A good reminder and a great handout for customers and prospects. Access the PDF file.
Why Should Malls Use a Contractor Instead of Sweeping In-house?
For a variety of reasons, contractors can typically do the job better, using the correct sweeper for a particular job, than can a mall that operates its own sweeper. Access the PDF file.
Forms for Calculating Costs of Street Sweeping
These handouts were originally developed by request of contractors who were interested in helping municipalities get a handle on street sweeping costs so they could bid to privatize sweeping. Over time, the handouts have seen more use by both sweeping contractors and municipal agencies trying to get a handle on their own respective costs.
There are PDF two forms, one for computing cost per curb mile and, secondly, for computing cost per hour.
Are there other forms you’d like to see us add to the WSA member-only website? Or, do you have a form to contribute? Please let us know via the Contact Form shown below or give our office a call.
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This was a good place to start, thanks for the help.